445: Time-in-Lieu: Central Office Staff GEC
Responsible Administrator: Associate Superintendent Human Resources
PURPOSE
At times it may be necessary that GEC staff work longer than their regularly scheduled hours to meet the timelines surrounding a specific task. When this is required, a plan may be created by Senior Executive, in concert with the appropriate director and/or manager, to compensate the employee.
PROCESS
The Associate Superintendent Human Resources will be responsible for maintaining and communicating a process for time-in-lieu and overtime for Central Office.
PROCEDURE
1. The Superintendent will set parameters for scheduling office hours.
2. Scheduling of regular hours worked in the day is the decision of the Department Lead in consultation with the Superintendent.
3. With the prior approval of their direct supervisor, an employee may work more than their regular hours and accumulate time-in-lieu owed to the employee to a maximum of 5 days per school year. This time-in-lieu will be banked as per Alberta Employment Standards. In extenuating circumstances, employees may be granted permission to accumulate additional time-in-lieu with advance written approval from the Superintendent.
4. Time-in-lieu of hours owed to the employee must be earmarked for specific time off and will be scheduled with the employee on an hour-for-hour basis.
5. All time-in-lieu earned in a school year must be used by August 31 for 12-month employees or by June 30 for 10-month employees of the same school year it was incurred.
6. All extra hours worked and time-in-lieu utilized must be recorded in Employee Self Service and approved by the direct supervisor on a weekly basis.
References:
General Employment Conditions
History
2020 Jan 29 Initial Approval
2020 Nov 25 Amended
2025 Jan 29 Amended
Administrative Procedures IV. Business Administration (Expense Claims)