726: Support Staff Growth, Supervision and Evaluation
Responsible Administrator: Associate Superintendent Human Resources
PURPOSE
Sturgeon Public Schools support an on-going process that facilitates continuing growth, monitoring and reporting of support staff performance. All non-teaching staff, including those in supervisory and leadership positions, must actively participate in planning, evaluating and enhancing or improving their performance on a continuous basis
PROCESS
The Associate Superintendent Human Resources is responsible for maintaining a process for support staff growth and evaluation.
PROCEDURE
This Administrative Procedure is guided by the “Sturgeon Public School Division Standards for Support Staff”
1. The immediate supervisor, normally consisting of the Principal, Director or Manager shall be responsible for ongoing supervision of the support staff member.
2. Ongoing supervision shall include two-way communication, be supportive in nature, involve self-evaluation, feedback and coaching.
Supervision and Evaluation
3. Supervision shall be provided by an employee’s immediate supervisor.
4. The supervision process shall:
4.1. be developed and delivered in an ongoing and supportive in nature;
4.2. provide support and guidance to staff members;
4.3. include observations and information about the quality of work or service the staff member provides; and
4.4. identify behaviours that for any reason may require improvement.
5. If, as a result of information gathered through supervision, a concern about the staff member's behaviour or practices arises, the immediate supervisor shall provide support and assistance to the staff member to address the concern in a prompt manner.
6. Written evaluation of the staff member's performance shall be assessed based on the responsibilities and performance standards contained in their job description and the Sturgeon Public School Division Support staff Standards.
7. Evaluations shall be completed:
7.1. for all staff prior to the expiration of the probationary period;
7.2. annually for General Employment Condition (GEC) employees who require an increment;
7.3. every three (3) years following the completion of the probationary period of CUPE staff members;
7.4. every three (3) years for GEC employees once they have reached the top of their salary grid.
8. Evaluations may be completed more frequently at the discretion of the Superintendent or delegate, the immediate supervisor, or upon the request of a staff member.
9. Evaluations shall include:
9.1. an assessment of how the performance of the staff member contributed to the overall results of the school or department;
9.2. an assessment of the application of skills, knowledge and personal/professional attributes required to achieve the expected performance;
9.3. an assessment of the adherence to the Sturgeon Public Schools Standard for Support Staff (Appendix A)
9.4. comments and signatures by evaluator (if different from the supervisor) the immediate supervisor and the staff member.
10. The immediate supervisor shall ensure that the staff member receives a copy of all evaluation reports.
10.1. The original evaluation report shall be submitted to the staff member's personnel file.
11. A staff member may respond in writing to the evaluation.
11.1. Such response shall be included in the staff member's personnel file.
12. A staff member may request a review of an evaluation process no later than thirty (30) calendar days after the receipt of an evaluation report.
12.1. Such a request shall be made in writing to the Associate Superintendent Human Resources.
13. The Associate Superintendent Human Resources or designate shall review the evaluation to determine if the Principal/Director/Supervisor/Evaluator conducted the process of evaluation in accordance with provisions in the Administrative Procedures.
13.1. The results of the review shall be communicated to the staff member in writing in a timely manner.
13.2. No appeal shall be made of any decision arising from such a review.
Professional Growth Plan for Support Staff
14. It is the responsibility of the supervisor to work with their support staff to develop a professional growth plan annually. If an employee is undergoing an evaluation, the evaluation will replace the requirement for a professional growth plan.
References:
Appendix A - Sturgeon Public School Division Standards for Support Staff
History
2020 Jan 29 Initial Approval
2020 Aug 18 Amended
2024 Aug 30 Amended
Administrative Procedures VII. Personnel and Employee Relations (Teacher Staffing, Certification and Placement)